Departmental Coordinators


FAQs


Course Feedback Dates


Your Feedback Classroom Administration


Accessing Past Results


Resources


Contact


Departmental Coordinators FAQs

Students at Western have completed university-wide questionnaires since Fall 1996, and the distribution of the questionnaires and collected data is supported by the Faculty Collective Agreement. Data gathered from the questionnaires serves a variety of purposes:

  • Instructors can use the data to identify course and teaching strengths, build on effective practices, and improve other practices
  • Departments and Faculties can use the data for course and program development
  • Questionnaire data is combined with other information to form a teaching dossier. It is also used in Western's regular faculty review process, including Promotion and Tenure
  • Students may use questionnaire data when selecting their courses

The Your Feedback systems draws its information about instructor assignments and course end dates from PeopleSoft. Near the beginning of each term, you will be contacted by Krista Dziuba from the Office of the Registrar, who will ask you to confirm that this information is correct. Please respond to her with any corrections that should be made.

If you have not been contacted by October 1st and February 1st in each academic term, please contact Krista directly.

Even though students will have access to their SQCTs for the duration of the course feedback period, instructors will still set aside 15 minutes of class time for students to complete the SQCT on their own devices. Research, as well as our own Your Feedback pilot in summer 2016, demonstrates that setting aside class time both reinforces the importance of the SQCT among students and improves response rates.

The process of administering the SQCTs in class has not changed, with the exception that the online questionnaire replaces the paper Scantron version: Students will complete their questionnaire on their smartphones, tablets, or laptops. A full list of instructions for individuals administering the questionnaires can be found under the Your Feedback Classroom Administration page.
A full list of instructions and resources for individuals administering the questionnaires are found under the Your Feedback Classroom Administration page.

If a course has multiple instructors and at least one of those instructors wishes to have students complete the SQCT outside of the regular three-week course feedback period, the Your Feedback Departmental Coordinator should contact Krista Dziuba from the Office of the Registrar.

As per senate policy, the course instructor must be absent from the room during SQCT administration.

Departmental Coordinators can continue to use the same personnel arrangements for SQCT end-of-course administration as they did with the paper versions. Some Departmental Coordinators prefer to do this themselves, while other departments have other longstanding arrangements using TAs or other individuals.

This year upon request, the office of the registrar will provide a Your Feedback Administration Assistant who will administer the SQCT to a specified class if you require assistance filling the SQCT administration role or it is simply not convenient for you to do so (e.g., during a night course).

Yes, you should continue to schedule SQCT in-class administration using the system that has worked best for you in the past.

If you request a Your Feedback Administration Assistant from the Office of the Registrar, the class visit will be scheduled for the last day of class, unless you indicate otherwise on the request form.

Your Feedback Administration Assistant requests are made through Faculty/Staff Extranet using the "Course Feedback" tab. You should already have access to the request form. If you do not see the tab when you log in to Extranet and would like to request an Administration Assistant, please contact Joel Kell (519-661-2111 x 89048) or Krista Dziuba.

This short video provides a walkthrough of what students see when they complete their SQCT using Your Feedback. Step-by-step instructions and screen shots are also available on the Student How Your Feedback Works page.

While formatting may differ depending on the type of devices students use (e.g. smartphone, tablet, or laptop), all students will see the same information and undertake the same SQCT completion process.

Once the SQCT is completed, Your Feedback will display a successfully submitted message thanking the student and indicating that questionnaire data will be released to instructors and Deans after final grades are submitted (with the exception of comments for the instructor, which are sent only to the course instructor).

Currently, you will not be able to track instructor and departmental response rates, but we are working to implement this functionality in the near future. If you would like an update on response rates during the Your Feedback course feedback period, contact Krista Dziuba.

SQCT results are distributed directly and simultaneously to instructors and Deans. Departmental Coordinator roles in any further compilation or distribution of the results will be decided at the department or faculty level.

Currently, the Your Feedback system collects SQCT data from:

  • All main campus undergraduate courses, including Ivey Business School
  • Huron University College
  • Bachelor of Education courses
  • Law (professional degree)
  • Graduate courses in programs that opted in to the Your Feedback system

As per senate regulations, data from courses with 5 or fewer responses will not be sent to the instructor or Dean. However, it may be possible in the future to aggregate this data and release two or more years of data from a course to instructors and Deans in order to protect students' confidentiality while still giving instructors, departments, and faculties valuable feedback on courses and instruction.

During this transitional year, Your Feedback Departmental Coordinators do not have access to the Your Feedback system.